PA (Sales & Marketing)

We have an exciting opportunity for an experienced PA to join our Sales and Marketing (S&M) team at our London office.

This busy role primarily supports two Directors and the wider S&M management team. It requires a highly organised and proactive individual who enjoys a variety of tasks, and is interested in supporting and learning about BD, marketing and comms functions. This includes employee communications, social media, advertising, sponsorships and client events.

It is a team that requires creativity, professionalism, dynamism and strong interpersonal/relationship skills.

Responsibilities

PA Support:

• Proactively support the two Directors, understanding their and their teams' needs.
• Manage diaries, set up meetings, book meeting rooms, and identify/book venues for lunches and dinners.
• Soliciting contributions for team meeting agendas, recording minutes, following up on actions.
• Book travel and hotel accommodation.
• Complete expense reclaim forms and process invoices for payment.
• Create and format documents.

Team Support:

• Assist the broader team with offsites and social events.
• Keep Outlook distribution lists, organisational charts, and intranet pages up to date.
• Assist with the onboarding of new joiners.
• Help implement new processes for the S&M team to ensure smooth department operations.
• Support the budgeting process and manage budgets throughout the year.
• Assist with the CRD programme by developing relationship maps, attending monthly account team meetings, taking minutes, generating reports from systems, and updating internet client pages.
• Support initiatives and marketing events.
• Keep intranet pages up to date.
• Run and share reports.
• Compile information for newsletters.
• Update details on InterAction (marketing database), including contact updates and activities.

We are looking for

Someone with PA experience who will be able to demonstrate:

• Excellent written and verbal communication skills.
• Excellent organisational skills and be able to prioritise work.
• Excellent attention to detail.
• Ability to work under pressure and to tight deadlines.
• Confidentiality, discretion, judgement and diplomacy.
• The ability to be a team player who can build good relationships.
• An enthusiastic and positive attitude.
• Flexible and proactive approach.
• Front of the house skills.
• Taking initiative and developing solutions.
• Good IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems).
• Prepare financial reports for clients.
• Able to create, amend and remote large documents.

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.