Company Secretarial PA

We have a great opportunity for a PA to join our Company Secretarial team. The main purpose of this role is to provide highly professional effective and proactive PA support to a number of busy fee earners in the company secretarial team, including our head of company secretarial and company secretarial managers.

This is a permanent vacancy, based out of our Bristol office and some home working too. Core hours will be Monday-Friday 09:00-17:00.

Key Responsibilities

• Liaise with Clients in relation to their Accounts reminders
• Assist with diary management and all diary commitments for the team, pre-empting any diary conflicts; attend team meetings.
• Post forwarding for registered office clients
• Proactively take responsibility for travel arrangements, conference bookings and meeting room bookings in advance
• Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
• Play an active role in managing and taking responsibility for the annual and monthly company secretarial billing process, working closely with our finance team
• Manage company secretarial client e-billing processes
• Develop and maintain exemplary positive internal and external client and PA relationships
• Monitor and assist with management of Fee Earner mailboxes
• Load new Company Incorporations onto Diligent Entities and prepare statutory books
• Assist with the preparation of Board Minutes and Share Certificates and support with the day to day management of client information
• Work closely with colleagues to ensure all admin is dealt with in a timely manner including:-
  • Filing, post admin, drafting correspondence and communications
  • Assisting with CDD requirements, closing / arranging off-site storage of files
• Work with the Senior PA to continuously develop effective ways of working within the team
• To provide ad hoc support for the PA team (covering for other PA absences)
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)

Key skills

• Essential to have good organisational skills, be flexible and able to prioritise work
• Essential to have excellent written and verbal communication skills
• Ability to work under pressure and to tight deadlines
• Capable of taking initiative and developing solutions
• Ability to pay close attention to detail
• Essential to work with confidentiality, discretion and diplomacy
• Excellent IT skills (Microsoft Word, Excel, Outlook, Teams)

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.