This is an exciting opportunity for an experienced PA to
join a very busy financial regulation team that is growing from strength to
strength. The practice sits within the Business Transactions Group. This is a
permanent position based out of our London office that offers hybrid working.
What you'll do
The role requires a well organised and pro-active
individual with a flexible, positive and can-do attitude, who can demonstrate a
range of skills across technical excellence, and client service.
More specifically you will:
- Provide highly professional, effective and proactive PA
support to a number of fee earners across all levels.
- Assist with full diary management for the Partners and
diary commitments for the team, pre-empting and identifying any diary
conflicts, and pro-actively helping to resolve these.
- Proactively take responsibility for travel arrangements,
conference bookings and meeting room bookings in advance, together with
ensuring any meeting materials are prepared and delivered in a timely manner.
- Play an active role in managing the billing process by
working closely with our accounts team and preparing financial reports for
clients, the Partners, and the fee earning team.
- Establish robust and effective relationships with internal
and external client and PA relationships, while adopting collaboration and
inclusive behaviours in work approach.
- Deal with enquiries from clients, colleagues and third
parties, understanding the context of the requests, managing expectations, and
provide effective transfer of information.
- Monitor and assist with the management of mailboxes, and
any e-filing of e-mails and documents.
- Document work involving a variety of amending, formatting
as well as creating PowerPoint slides and Excel spreadsheets, agreements and
structure charts, document comparisons, and understanding the role of the
Central Services team to seek their support when appropriate.
- Assist with file opening/client due diligence process; set
up new matters and draft engagement letters.
- Collate and process expenses including proactive
management.
- Provide ad hoc support for the PA team (covering for other
PA absences).
- Assist with any ad hoc IT queries, liaising with the IT
team to resolve these queries, and help with the integration of new colleagues.
- Proactively identify opportunities, contribute to and be
involved with ad-hoc projects as given by the team (and across OC).
- Actively contribute and enhance the firm's culture and
focus on collaboration and sharing of knowledge.
- Comply with the firm's policies and complete all mandatory
training.
You'll be
We are looking for an experienced PA, who is able to use
their own initiative, can demonstrate exceptional organisational skills and be
an integral team player.
Key Skills:
- Excellent organisational skills and the ability to
prioritise work.
- Ability to work under pressure and to tight deadlines.
- Flexible and proactive approach.
- Effective communication in both written and verbal forms.
- Initiative and problem solving capabilities.
- Confidentiality, discretion and diplomacy.
- Exceptional attention to detail skills.
- Excellent IT skills (Microsoft Office 365, MS Teams, Word,
Excel, PowerPoint, document management systems).
Salary and benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
If you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Tim Jenkins (Recruitment Advisor) on 0117 917 3666 or email tim.jenkins@osborneclarke.com.
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.