Due to continued growth, we have an exciting opportunity for
a Compliance Assistant (known internally
as a CMI (Client and Matter Inception) Assistant) - to join our New Business
Intake team. This is a full time, permanent role based in Bristol, requiring
office attendance three days per week.
The team
A positive and supportive team culture is a vital part of
the New Business Intake Team. Working together is at the heart of everything we
do. It enables us to deliver a professional, high standard of service to the
business within a happy and collaborative environment. We believe in nurturing
each person's strengths, supporting them when they need it and encouraging them
to progress through personal development and training. We are a progressive and
ever adapting team where diversity of opinions is always valued.
What you'll do
Reporting to the CMI Team Lead (NBI), the main purpose of
this role is to undertake all tasks associated with the firm's NBI procedures
to ensure compliance by the firm with its regulatory obligations.
Responsibilities include (but are not limited to):
- Reviewing intake requests to ensure completeness and
accuracy of client and matter information.
- Conducting internal and external conflicts checks, including
analysis via OC's conflicts database and external databases.
- Reviewing high level ownership structures to ensure no red
flags before progressing to the anti-money laundering (AML) team for full
review.
- Co-ordinating with International OC offices to obtain
conflict clearances.
- Supporting AML refresh processes for existing clients and
monitoring high-risk clients in line with a risk-based approach.
- Assisting in reviewing engagement letters, outside counsel
guidelines, and confidentiality terms (if required).
- Maintaining accurate records and ensure data is entered and
managed in accordance with firm policies.
- Identifying and resolving confidential information issues.
- Coordinating with other team members in order to meet
deadlines, time-sensitive issues and other challenges.
- Assisting in client and matter maintenance.
You may also be required to provide relevant support and
training to fee earners within the UK and associated Osborne Clarke
international offices, to business support teams and to ensure the efficient
operation of our compliance processes.
To facilitate this you will need to develop and maintain
'internal client' relationships across the organisation to allow for delivery
on key objectives.
What we're looking for
You will have previous experience within an administration
or compliance based role, and have a strong eye for detail and a genuine
interest in the legal profession.
Also required:
- A working knowledge of how the legal profession operates
with client onboarding and client due diligence through practical experience,
professional qualifications or former education.
- An interest in developing your career within the legal
profession, either as a lawyer or as part of our talented business services
team.
- Fluency in English (C1 or higher) is essential due to
international communication.
- Ability to comprehend the commercial concerns arising from
the underlying advice provided by a global law firm.
- Methodical and organised approach to work and strong
prioritisation skills, with ability to work efficiently under pressure,
priorities and deliver work to a consistently high standard and to deadlines.
- Ability to make decisions and remain calm while under
pressure, particularly when dealing with challenging situations.
- Excellent analytical, research, and communication skills,
with strong attention to detail.
- Strong client service mindset, professionalism and ability
to work in a global, multicultural environment.
Salary and benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.