This is an exciting opportunity for an experienced PA to
join a busy Commercial team that is constantly growing and evolving. The practice sits within the Business
Transactions Group.
This is a 12 month fixed term contract position based out of
either our London, Bristol or Reading offices, that offers hybrid working.
What you'll do
The role requires a well organised and pro-active individual
with a flexible, positive and can-do attitude, who can demonstrate a range of
skills across technical excellence, and client service. More specifically you will:
- Provide highly professional, effective and proactive PA
support to a number of fee earners across all levels.
- Assist with full diary management for the fee earners and
diary commitments for the team, pre-empting and identifying any diary
conflicts, and pro-actively helping to resolve these.
- Managing client files, ensuring accurate and up-to-date
documentation.
- Proactively take responsibility for travel arrangements,
both domestic and international, conference bookings and meeting room bookings
in advance, together with ensuring any meeting materials are prepared and
delivered in a timely manner.
- Play an active role in managing the billing process by
working closely with our accounts team and taking the lead on preparing
financial reports for clients, the Partners, and the fee earning team.
- Establish robust and effective relationships with internal
and external client and PA relationships, while adopting collaboration and
inclusive behaviours in work approach.
- Deal with enquiries from clients, colleagues and third
parties, understanding the context of the requests, managing expectations, and
provide effective transfer of information.
- Monitor and assist with the management of mailboxes, and any
filing of e-mails and documents.
- The ability to amend documents to include formatting and
understanding the role of the Central Services team to seek their support when
appropriate.
- Assist with file opening/client due diligence process; set
up new matters and draft engagement letters.
- Collate and process expenses including proactive management.
- Provide support for the PA team (covering for other PA
absences).
- Assist with any ad hoc IT queries, liaising with the IT team
to resolve these queries, and help with the integration of new colleagues.
- Proactively identify opportunities, contribute to and be
involved with ad-hoc projects as given by the team (and across OC).
- Be involved and communicate with our Business Development
team and assist in the planning of client events.
- Actively contribute and enhance the firm's culture and focus
on collaboration and sharing of knowledge.
- Take ownership of your development and understand the
expectations of your role.
- Manage and take ownership of your workload effectively and
ensure your work is accurate and delivered on time with appropriate urgency and
focus. Keep internal and external
clients up to date.
- Demonstrate flexibility and a positive attitude; adapt well
to change.
- Comply with the firm's policies and complete all mandatory
training.
We are looking for
We are looking for an experienced PA, who is able to use
their own initiative, can demonstrate exceptional organisational skills and be
an integral team player.
Key Skills:
- Excellent organisational skills and the ability to
prioritise work is essential.
- Ability to work under pressure and to tight deadlines.
- Flexible and proactive approach.
- Effective communication in both written and verbal forms.
- Initiative and problem solving capabilities.
- Confidentiality, discretion and diplomacy.
- Exceptional attention to detail skills.
- Excellent IT skills (Microsoft Office 365, MS Teams, Word,
Excel, PowerPoint, document management systems).
Salary and benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.