We have a great opportunity for an experienced PA to join our Business Transactions team. This is a 12 month fixed term vacancy, based out of our Bristol office with some homeworking.
What you'll do
The main purpose of this role is to provide a highly professional, effective and proactive PA support to a busy team of Fee Earners of varying levels. This is a very busy and demanding role which requires a very organised and proactive individual.
More specifically you will:
- Provide highly professional, effective and proactive PA support to a number of fee earners, across all levels
- Monitor and assist with management of mailboxes
- Assist with diary management and all diary commitments for the team, pre-empting any diary conflicts
- Assist with file opening/client due diligence process; set up new matters and draft engagement letters
- Play an active role in managing the billing process by working closely with our Fee Earners and our accounts team
- Preparing financial reports for clients
- Proactively take responsibility for travel arrangements, conference bookings and meeting room bookings in advance
- Deal with enquiries from clients, colleagues and third parties and provide effective transfer of information
- Develop and maintain positive internal and external client and PA relationships
- Document comparisons, amendments and filing
- Collate and process expenses including proactive management
- Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across OC)
- Provide ad hoc support for the PA team (covering for other PA absences)
- Assist with ad hoc IT queries and liaising with IT team to resolve these queries, particularly for new joiners
We are looking for an experienced PA, who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player.
Key Skills:
- Essential to have excellent organisational skills and be able to prioritise work
- Ability to work under pressure and to tight deadlines
- Flexible and proactive approach
- Essential to have excellent written and verbal communication skills
- Capable of taking initiative and developing solutions
- Essential to work with confidentiality, discretion and diplomacy
- Ability to pay close attention to detail
- Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)
Salary and benefits
We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.
Our recruitment process
We welcome direct applications for our opportunities - if you would like any further information about this role or the firm, we would be delighted to hear from you. Please contact, in complete confidence, Tim Jenkins (Recruitment Advisor) on 0117 917 3666 or email tim.jenkins@osborneclarke.com.
Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.
We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.